Annex II FORM FOR ACKNOWLEDGEMENT OF RECEIPT

Acknowledgement of receipt

1. Reference number: Date: FROM Member State: Competent Authority: Address: (Contact details of the contact point) Name: Telephone: Email: TO Member State: Competent Authority: Address: (Contact details of the contact point) Name: Telephone: Email: Dear [insert appropriate name], We hereby acknowledge receipt of your request for cooperation or exchange of information [insert reference to the request] on [insert date]. The [requested authority] will not be capable of responding within the deadline indicated in the request for the following reasons [please specify which exception(s) is/are applicable in your situation]: … … … [In case the requested authority is not capable of responding within the deadline indicated in the request, please provide reasons and the estimated date of response] The [requested authority] considers that the request received from the [requesting authority] on [insert date] is not urgent for the following reasons: … … … [In case the requested authority disagrees with the urgency of the request, please provide reasons within the deadline set out in Article 6(3)] Any personal data provided shall be processed by the relevant competent authorities in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council(1). In particular, the relevant competent authorities shall ensure that all relevant information on the processing of personal data is provided to data subjects in accordance with Section 2 ‘Information and access to personal data’ of Chapter III ‘Rights of the data subject’ of that Regulation. Yours sincerely, [signature]